Sigmund Software, LLC

STAFF INFORMATION AND SECURITY

Sigmund™ records staff employment, performance, training and credentialing information. Comprehensive security ensures appropriate access to protected health information and allows for auditing of staff documentation and system activities. Sigmund offers robust, HIPAA compliant security features to ensure role-based access. A full suite of system administration utilities allows organizations to take advantage of Sigmund’s flexibility by incorporating organizationally specific nomenclature, system libraries, drop-downs, forms and assessments and quality assurance requirements. Sigmund’s flexibility means your organization will not have to change its methods; conversely the ease of use and the flexibility of the application will allow an organization to rapidly reap the benefits of streamlined operations and heightened accountability.



Selected Features Summary

Demographics / Employment Information

• Maintain staff information in one central location
• Monitor and record staff demographics and contact information
• Track standard employment information
• Track titles, degrees, departments, positions, roles, supervisor structure etc.
• Maintain comprehensive job descriptions that meet the demands of accreditation agencies

Credentialing / Performance Tracking

• Maintain credentials, malpractice insurance, and managed care panels membership and expiration dates
• Track key identifiers: NPI, DEA, TAX IDs etc.
• Panel and Network memberships, identifiers and staff information all flow seamlessly into billing practices
• Create, administer and track staff performance assessments/evaluations
• Create logs for tracking training activities, CEUs etc.
• Create user-defined forms for all your human resource needs
• Assign tasks and track progress of those tasks
• Create reports on staff productivity.
• Create quality assurance reminders that prompt staff when clinical documentation tasks are due

Security

• Administer a comprehensive, role-based, HIPAA compliant security schema
• Maintain user accounts and groups with overrides
• Set security at the module, screen, add/edit/delete and field level
• Administer hundreds of specialized security options to control work flow, maintenance table access and required fields
• Apply comprehensive security to report access, viewing, printing, exporting etc.
• Restrict access for staff by case assignments, program levels, individual clients
• Restrict access to individual client records
• Apply security and lock downs to individual documents, episodes of care
• Apply specialized security options to core clinical documents (e.g. progress notes: editing, amending, appending, reviewing, co-signatures
• Apply user-defined electronic signature requirements for all documentation
• Employ combinations of password and biometric authentication methodologies
• Make use of system inactivity locks and ejection features
• Apply specialized security and separate accounts for wireless remote devices

System Administration

• Administer all system libraries or code tables
• Create and modify forms
• Administer Company Structure
• Administer Physical Plant Structure
• Administer Organizational Structure
• Administer Program Level / Continuum Structure
• Create and Modify Treatment Planning Templates, Libraries, Options
• Manage the Master lists of Medications, Orders etc.
• Create narrative (word merge) templates for Progress Notes, Summaries, Release Forms etc.
• Create and deploy rich text, PDF and straight text forms
• Create and deploy assessments with specialized questions, response scales etc.
• Create reports and deliver them to the system with Ad-Hoc Reporting
• Realize the benefits of true integration between these system tools and more

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